Paragraph 10 Minutes and operational conclusions
Draft minutes of each meeting of the Association Committee shall be drawn up jointly by the Secretaries of the Association Committee.
The minutes shall, as a general rule, indicate in respect of each item on the agenda:
a list of participants at the meeting, a list of officials accompanying them and a list of any observers or experts who attended the meeting;
the documentation submitted to the Association Committee;
statements which the Association Committee requested to be entered in the minutes; and
operational conclusions from the meeting, as provided in paragraph 4.
The draft minutes shall be submitted to the Association Committee for approval. The Association Committee shall approve those draft minutes at its next meeting. Alternatively, those draft minutes can be approved in writing. The draft minutes of the Association Committee in Trade configuration shall be approved within 28 calendar days of each meeting. A copy shall be sent to each of the addressees referred to in Article 7.
Draft operational conclusions of each meeting shall be drawn up by the Secretary of the Association Committee of the Party holding the chairmanship of the Association Committee, and circulated to the Parties together with the agenda, normally no later than 15 calendar days before the beginning of the meeting. That draft shall be updated as the meeting proceeds so that at the end of the meeting, unless agreed otherwise by the Parties, the Association Committee adopts the operational conclusions, reflecting the follow-up actions by the Parties. Once agreed, the operational conclusions shall be attached to the minutes and their implementation shall be reviewed during any subsequent meeting of the Association Committee. To that end the Association Committee shall adopt a template, allowing for each action point to be tracked against a specific deadline.